Provision Of Electronic Banking Processing Service For A Period Of Three (3) Years

Issuer: O. R. Tambo District Municipality

SECTION 1: TENDER NOTICE AND INVITATION TO TENDER

O.R. Tambo District Municipality hereby invites bids for the project listed below:

Tender Number: ORTDM SCMU 69-20/21
 
Name and Description: Provision Of Electronic Banking Processing Service For A Period Of Three (3) Years

Compulsory Briefing Session:
Date: 28 June 2021
Time: 11H00AM
Venue: G10 Boardroom, O.R. Tambo District Municipality Building, Myezo Park, Mthatha

Contract period: 3 years

A compulsory briefing/ clarification meeting with representatives of the Municipality will take place on the aforementioned
date(s), time(s) and venue(s).

THE MUNICIPALITY WILL NOT REPEAT ANY MATTERS ALREADY COVERED IN THE COMPULSORY BRIEFING MEETING TO BIDDERS WHO ARRIVE MORE THAN 10 MINUTES LATE TO THE MEETING, NOR WILL IT ALLOW SUCH BIDDERS TO COMPLETE THE ATTENDANCE REGISTER.

PLEASE ADHERE TO ALL COVID REGULATIONS.
 
ANY BID RECEIVED FROM A BIDDER WHO DID NOT ATTEND THE BRIEFING MEETING AND SIGN THE ATTENDANCE REGISTER WILL NOT BE CONSIDERED.

Bid documents will be available from the date of publication and may be downloaded on the e-Tender website (www.etenders.gov.za) or on the O.R Tambo District Municipality (www.ortambdm.gov.za) at no cost.

Bids must be completed in black ink, enclosed in a sealed envelope clearly marked with the “Tender number, tender name and description” , and deposited in the Tender Box, Ground Floor, O. R. Tambo District Municipality Building, Nelson Mandela Drive, Myezo Park, Mthatha, Eastern Cape, not later than 12H00pm on Wednesday, 21 July 2021.
 
It must be expressly understood that the Municipality accepts no responsibility for ensuring that bid submissions sent by courier or post, or delivered in any other way, are deposited in the Tender Box. It is therefore preferable for the bidder to ensure that its bid submission is placed in the Tender Box by its own staff or representative(s).

The Municipality reserves the right not to accept the only or lowest priced tender or any tender at all, or to accept the whole or part of any tender.
 
RETURNABLE DOCUMENTS TO BE SUBMITTED WITH BID:

• Original or certified copy of BBBEE certificate; or sworn affidavit confirming annual total revenue and level of black ownership, if bidder is an Exempted Micro Enterprise (EME) or Qualified Small Business (QSE);
• Certified copies of business registration documents, as issued by CIPC;
• Certified copy of identity documents of directors/ shareholders/ partners / members, as the case may be.
• Original Valid Tax Clearance Certificate or a Confirmation of Tax Validity with the pin issued by SARS.

INVALID OR NON-SUBMISSION OF THE FOLLOWING RETURNABLE DOCUMENTS WILL DISQUALIFY A BID SUBMISSION:

• CSD supplier number;
• Proof of latest municipal rates and taxes statement indicating that rates and taxes are not in arrears for more than 3 months;
• Audited annual financial statements of the bidding entity (for projects in excess of R10 million);
• Joint Venture Agreement or Consortium Agreement, signed and initialled on each page (if applicable).

EVALUATION OF BIDS IN TERMS OF THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK REGULATIONS, 2017:
 
Bids will be evaluated in two stages, namely:

• Stage 1- Functionality
• Stage 2- Price and B-BBEE status level

 
Only Bidders who score a minimum of 60 points in Stage 1 will proceed to be evaluated further in Stage 2.

Tenders may only be submitted on tender documentation issued. No alterations may be made to the tender documentation. No late, faxed, e-mailed, telephonic or other electronically transmitted submissions will be accepted.
 
Should a bidder commit any corrupt or fraudulent act during the bidding process, its tender shall be disqualified.
 
The Municipality reserves the right to extend the tender advert period at its own discretion, by notice published in the Daily Dispatch Newspaper; the e-Tender Publication Portal, and by notice sent to all parties who purchase this bid document.

ENQUIRIES should be done during office hours: Monday to Friday 08H00-13H00 and 13H30-16H30.
 
TECHNICAL:
Ms D. Fraser
Email: fraserd@ortambodm.gov.za
Contact No. 084 444 0945
.
SUPPLY CHAIN MANAGEMENT:
Mr. S. Hopa; Email: sakhiwoh@ortambodm.gov.za or
Telephone No.: 047 501 6449
 
Tenders will be evaluated in terms of the Supply Chain Management policy of the O. R. Tambo District Municipality.

The lowest tender will not necessarily be accepted, and the Municipality reserves the right to accept the whole or part of any tender or not to consider any tender not suitably endorsed.

An 80/20-point system shall apply where 80 points is allocated for price and 20 points allocated for B-BBEE status level of contributor as follows:

Unincorporated Joint Ventures and Consortia will only be allocated B-BBEE points provided they submit their
consolidated B-BBEE certificate and that such consolidated B-BBEE certificate is prepared for every separate tender.

https://www.ortambodm.gov.za/CM/uploads/tenders/49535592305613680.pdf