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Acting As A Client Agent In Terms Of The Occupational Health And Safety Act, 1993 And As Contemplated By Construction Regulations Of 2014, In Particular Regulation 5, And In Terms Of Relevant Covid-19 Regulations, For The Upgrading Of A Section Of The Rooidakke Busroute In Grabouw Phase 2 For A Period Of Twelve Months


Tender Issuer: Theewaterskloof Municipality
Tender Reference: NK 01/2021/22
Sector: Healthcare,Specialised Services
Closing Date:
Issue Date:
Region: Western Cape

Acting As A Client Agent In Terms Of The Occupational Health And Safety Act, 1993 And As Contemplated By Construction Regulations Of 2014, In Particular Regulation 5, And In Terms Of Relevant Covid-19 Regulations, For The Upgrading Of A Section Of The Rooidakke Busroute In Grabouw Phase 2 For A Period Of Twelve Months

Issuer: Theewaterskloof Municipality

THEEWATERSKLOOF MUNICIPALITY

Dear Sir / Madam

REQUEST FOR FORMAL WRITTEN PRICE QUOTATIONS QUOTATION NUMBER: NK 01/2021/22

Kindly furnish us with a written quotation for: ACTING AS A CLIENT AGENT IN TERMS OF THE OCCUPATIONAL HEALTH AND SAFETY ACT, 1993 AND AS CONTEMPLATED BY CONSTRUCTION REGULATIONS OF 2014, IN PARTICULAR REGULATION 5, AND IN TERMS OF RELEVANT COVID-19 REGULATIONS, FOR THE UPGRADING OF A SECTION OF THE ROOIDAKKE BUSROUTE IN GRABOUW PHASE 2 FOR A PERIOD OF TWELVE MONTHS

The detailed project description and schedules are attached or can be obtained from:
Mr. N. Kayser at
Tel: 028 214 3300 or
email nigelka@twk.org.za as well as technical enquiries.

A formal quotation must be submitted on the letterhead of your business and must have attached all relevant signed schedules and additional information as requested. Failure to do so will result in the quotation to be rejected. The quotation must be in a sealed envelope and clearly marked: Tender Box No. 2, for attention: NIGEL KAYSER, QUOTATION NO.: NK 01/2021/22 and the service provider’s name and address. Quotations will not be accepted if they don’t comply with the marking instructions. Quotations must be placed in tender box No. 2 at the Main Entrance of Theewaterskloof Municipality, 6 Plein Street, Caledon by no later than 12:00 on Friday, 25 June 2021, immediately after which the quotations will be opened in public in the Council Chambers. If posted, interested service providers to ensure that sufficient time are given for the post to reach us before the closing date and time. Council cannot responsibility for any delays.

1. Standard Conditions of Quotation

The following conditions will apply:

  • Quotations must be completed in hand writing with black ink.
  • Price(s) quoted must be valid for at least thirty (30) days from date of your offer.
  • Price(s) quoted must be firm and must be inclusive of VAT, clearly indicating Price, VAT and Total Price.
  • The monthly site inspections (Item 5) and safety reports (Item 6) portion of the contract will run concurrent with the construction period. The contract period is 12 months from the date of appointment.
  • This quotation will be evaluated in terms of the 80/20 preference point system as prescribed in the Preferential Procurement Regulations of 2017 and for this purpose the MBD 2, MBD 4, MBD 6.1, MBD 8 & MBD 9 forms which are available on the Municipal Website www.twk.gov.za must be completed and submitted together with your quotation subject to the test for administrative compliance.
  • The successful provider will be the one scoring the highest points.
  • A Valid Tax Compliance Status Pin Certificate and a copy of your latest Municipal Account / Lease Agreement must be attached to your quotation subject to the test for administrative compliance.
  •  Council may accept a quotation in full, partially or not at all.
  • Payments will be made not later than 30 days, after the receipt of a tax invoice.
  • Invoices must not be issued before goods / services have been supplied / rendered.
  • Calculation errors will be corrected by the Municipality by using the unit prices.
  • The General Conditions of Contract will apply to this quotation.
  • Calculation errors will be corrected by the Municipality by using the unit prices.
  • If a valid B-BBEE certificate, EME or QSE affidavit is not attached, it will be interpreted that the preference points for B-BBEE status level or contribution are not claimed.
  • If a valid B-BBEE certificate, EME or QSE affidavit is attached and points are not claimed in terms of the MBD 6.1, it will be interpreted that the preference points for B-BBEE status level or contribution are not claimed.

2. Bidders Obligations:

2.1 Eligibility Criteria

Only bidders who satisfy the following criteria are eligible to submit an offer: (This is a requirement on submission of bid).

2.1.1 Pricing Instructions

  • In order to be considered for a contract in terms of this quotation, bidders are required to price on all items in the schedule of services required.

2.1.2 Scope of Works

  • In order to be considered for a contract in terms of this quotation, the bidder must sign and declare compliance by Schedule.

 2.1.3 South African Council for Project and Construction Management Professions (SACPCMP)

  • In order to be considered for a contract in terms of this quotation, bidders must be registered at the SACPCMP as a professional construction health and safety agent. Proof thereof must be attached.

3. The Employer’s Undertakings

3.1 Tests for Administrative Compliance

Bidders may be found non-compliant if, inter alia: (these documents may be requested)

  • The bidder has failed to complete and sign and attach requested information to all schedules not excluded in responsiveness criteria;
  • The bidder has failed to submit the MBD 2, MBD 4, MBD 8 and MBD 9 forms;
  • The bidder has failed to submit a municipal account of where the head office of the company is registered or in case where the premise is leased, the bidder has failed to provide a copy of the lease of the premise;
  • The bidder has failed to submit a valid Tax Compliance Status Pin Certificate, a valid Tax Compliance Status Pin Certificate may be requested; and
  • The bidder has failed to submit a certified B-BBEE certificate, EME or QSE affidavit, whereas points were claimed and a copy of certificate or affidavit was supplied, a certified copy of the B-BBEE certificate, EME or QSE affidavit may be requested.

NB: No quotations will be considered from persons in the service of the state Failure to comply with these conditions may invalidate your offer.

http://www.twk.org.za/sites/default/files/Quotation%20Number%20NK%2001-2...

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